Last night the New York Technical Services Librarians (NYTSL) held its panel presentation at the New York Society Library. If you weren’t there, you missed a fascinating evening in a gorgeous space (with impeccable catering).
The speakers were Cristina Pattuelli, Associate Professor, School of Information and Library Science, Pratt Institute; Ingrid Richter, Head of Systems & First Ledger Project Coordinator, New York Society Library; and Trevor Thornton Senior Applications Developer, Archives, NYPL Labs, New York Public Library.
Mark Bartlett, Society Head Librarian, made a few opening remarks about the history of the institution: the founding of the library in 1754 as a private repository which was open to members only. The Society Library’s membership has included names like John Jay, Herman Melville and Willa Cather. (Their website gives a fuller description of the institution’s history.)
Ingrid Richter spoke about the New York Society Library’s First Charging and Early Borrower Ledger project.
The starting point for Ingrid’ project was a wealth of original material dating from 1789-1792 that provided some amazing information about the books that luminaries such as Aaron Burr, George Washington, and John Jay checked out while in New York. As the only materials used in the project involved raw data transcribed in the original ledgers, the main goals included creating images which were user friendly and promoting knowledge of the charging ledgers.
Step one involved converting TIF images of the pages. Automated batch commands in Photoshop created thumbnails which were then converted to JPGs.
Step two was the creation of spreadsheets, using Excel. A team of four librarians converted the ledgers into the sheets in question to track data locations.
Step 3 involved creating database in File Maker Pro, imported all spreadsheets into raw data over 2k entries. This database allowed a better, more comprehensive type of reporting than spreadsheets.
Step 4 involved tracking people. What were people doing? Ledgered information allowed the tracking of birth and death dates (for example) and the two databases were linked together by linker web addresses together. The result was a count of borrowing records, counts of checkouts, borrowing dates, etc. Finally, a database of book titles was created to define what happened to book information. Each book had its own database.
Web pages were created to link back to raw data about books. A pages database was visualized as a finding aid for people who might want to read the ledger page by page. HTML sounded simple enough but they finally decided that static web pages were preferable as the metadata needed to be reliably locatable. A bulk reading utility made everything more convenient.
Check out the full exhibit on the library’s website.
Also, check back tomorrow for the rest of the presentation summary.